At MinuteBox, we describe a secure entity management platform as a single source of truth. Safely store all reporting and compliance data within one centralized database, and the cloud-based storage features allow you to access all records from anywhere in the world.

Now, entity management is even easier. The new AI-powered Second Chair by MinuteBox provides insights and answers to wide array of legal entity management questions. The AI lets you chat with your company and simplifies how you gather data to file reports with the appropriate regulatory authorities.

Use a conversational interface to simplify entity management

Imagine asking your entity management platform a helpful question as you create the appropriate filings and business records. Second Chair by MinuteBox fulfills that exact need, empowering paralegals, legal assistants, and entity managers to complete their tasks.

The Second Chair AI — powered by LLMs like GPT-4 — opens a conversational dialogue with your legal entity. Simply chat with your company and access corporate records, minute book documents, and legal databases using a conversational interface.

How to use Second Chair AI for legal entity management

AI-powered solutions have transformed how people receive answers to their questions. An individual can input questions about products, prices, delivery, and other value-add services into the AI technology and receive instantaneous customer service in return.

Second Chair AI by MinuteBox functions very similarly. The technology plugs into your corporate database and maintains an accurate accounting of all entity reporting data about your business. Make use of the technology by asking the AI questions about your workflow, such as:

• What are the quorum requirements for the next board meeting?
• How do I access corporate by-laws and update the rules of governance?
• Where do I find beneficial ownership data and report those shareholders?
• How do I update cap tables and organizational charts with new leadership?
• How do I verify the NAICS code designation for my industry?

You get the idea. Ask the AI whatever questions relate to your current workflow so that you can get the answers and move forward to complete your tasks.

Benefits of Second Chair AI

Second Chair AI helps guide your legal support team as they finalize minute book records and corporate documents. The technology functions as a helpful addition to the human capabilities of your legal team.

Here are some of the main benefits of Second Chair AI that will improve the effectiveness of your legal team.

Direct citations of source documents

Suppose your corporate records require the citation of pertinent documents to help reinforce the data in those records. Second Chair AI will pinpoint those supportive documents and bring up embedded links that direct your legal team to the source of those documents. The AI provides a breadcrumb trail and crystal clear clarity to those source documents.

Immediate and accurate answers

Access to source documents increases the weight and validity of your reported entity data. Direct access to those records means you have quick and precise answers to important legal matters. Stakeholders get their finalized reports, and your legal team files all pertinent records by the appropriate legal deadlines.

Say goodbye to manual searches

Time never seems to be on your side. As calendar deadlines to file beneficial ownership data, shareholder ledgers, or annual reports creep ever closer, legal teams must operate with utmost efficiency. Second Chair AI streamlines the entire legal entity workflow, saving valuable time completing legal documentation. As a result, you’ll meet all legal deadlines without error.

Try Second Chair AI today

Ready to chat with your company using the power of AI? Don’t wait another minute. Try Second Chair AI today and watch how much easier it is to maintain accurate legal records. You’ll reduce time, stress, and errors by choosing the most modern and efficient solution to legal entity management. Check it out today!