Centralized Entity Management for Corporate Governance | MinuteBox
Corporate Governance
Entity & Subsidiary Management
Company Formation, Annual Maintenance, Government filings
Company Formation
Track constating details for corporations, partnerships, trusts and more.
Annual Compliance
Never miss annual compliance dates and deadlines.
Cap Table Management
Advanced cap tables with options, warrants, units and vesting schedules.
Ledgers & Registers
Dynamic ledgers and registers are always up to date.
Calendar Reminders
Schedule email reminders for calendar items with custom bring-forward dates.
Track Registrations & Foreign Qualifications
Keep track of every foreign registration no matter where you are doing business.
Data Room
Secure Data Rooms, View Tracking and AI Assistant
Data Room
A secure place to store any kind of document, small or large.
AI Assist
MinuteBox AI can categorize documents and let you chat with them.
View Tracking
Powerful analytics show you what's been viewed, for how long and by whom.
Secure Sharing
Advanced sharing settings put you in control of who has access and for how long. Watermark files for advanced protection.
Contract Management
Manage Contracts and Automatically Classify with AI Assist
Centralized Contract Repository
A single, centralized place for all company contracts and agreements.
AI Categorization & Extraction
Extract key contract details and categorize agreements using MinuteBox AI.
Chat with your Contracts
Select multiple contracts for advanced AI document chat all at once.
Date Tracking
Track key contract dates like formation, expiry and renewal dates.
Integrated Data Room
Turn any contracts repository into a data room with secure sharing.
Board Portal
Meeting Notices, Secure Board Rooms, Track Meeting Minutes
Secure Board Portal
A secure place to store all your important board meeting documents, presentations and approvals.
AI Document Chat
Allow directors to interact with and ask questions of board documents using MinuteBox AI.
Integrated Director Voting
Need approval? Track votes on key governance decisions.
Committee Rooms
Easily create board rooms for committee meetings for audit, finance and compensation committee.
Director & Officer Questionnaires
Send questionnaires to directors, officers or anyone else that you need to collect key information from.
Meeting Minutes
A centralized place to store previous meeting minutes, get signatures and track meeting details.
Registry Services
Corporate Registry Filing, Annual Returns, Government Compliance
Incorporation & Formation
Quickly and reliably form corporations and entities, keeping your business compliant from day one.
Name Search & Reservation
Easily search, reserve and register your chosen business names with streamlined efficiency.
Corporate Changes
Manage corporate amendments, officer changes and updates with ease and accuracy.
Annual Returns & Reports
Automate filing annual returns and reports to ensure ongoing corporate compliance effortlessly.
Corporate Searches
Conduct litigation, PPSA, bankruptcy and USA searches with comprehensive results and summaries.
Secure Document Sharing
Share search results and documents securely with robust access controls and encryption.
Board Meeting Notices
Company Formation details
Secure Board Portal
Company Formation details
AI Document Chat
Company Formation details
Integrated Director Voting
Company Formation details
Committee Rooms
Company Formation details
Director & Officer Questionnaires
Company Formation details
Meeting Minutes
Company Formation details

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SOC 2 Audited
ISO 27001
[MinuteBox] Entity Management

Centralize Governance and Simplify Compliance

Are you tired of juggling spreadsheets and missing critical deadlines? Organizations using our Entity Management platform experience reduced administrative workloads and seamless collaboration.
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MinuteBox saves me hours everyday, letting me focus on getting more done.
Law Clerk, Ontario
Improve client happiness with automated compliance calendars, ticklers and date reminders
Take control of your client experience and improve efficiency by never missing compliance deadlines and dates.
Find out how MinuteBox can help make entity management more efficient and secure
Book a 30-minute demo session where we'll learn more about your business and show you how we can help you save time and build amazing governance experiences.
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⭐️⭐️⭐️⭐️⭐️ The only 5-star rated entity management
"MinuteBox is so easy to use and I was able to integrate it into my existing practice and workflow extremely easily. It has opened up a new revenue stream for my practice."

Philip V.

Toronto, Canada

⭐️⭐️⭐️⭐️⭐️

"MinuteBox has been an essential tool in enabling our customer-first efficiency-driven business model."

Steve M.

Toronto, Canada

⭐️⭐️⭐️⭐️⭐️

"Best of all, MinuteBox’ s customer service is exceptional! Wonderfully helpful and quick to respond."

Andrea W.

Newmarket, Ontario

⭐️⭐️⭐️⭐️⭐️

Simplified Entity Formation

Efficient Entity Formation

Track constating details for corporations, partnerships, trusts and more. Use MinuteBox workflows to help form new entities. From incorporation e-filing to organizing by-laws and resolutions, MinuteBox supports all entity types.

E-file in select global jurisdictions
Updated
Draft & e-sign initial by-laws and resolutions
Issue shares, units, interests and more

Annual Compliance Made Simple

Stay on Top of Deadlines

Ensure you never miss an annual compliance deadline with our automated tools. From filing reminders to tracking critical dates, MinuteBox keeps your corporate entities compliant effortlessly.

Create automated compliance reminders for any entity
Track filing deadlines and important milestones
Generate and e-file annual returns with ease

Seamless Integrated Director Voting

Streamlined Decision-Making Process

Facilitate clear, quick decision-making with integrated voting tools. Directors can cast votes directly within the portal, ensuring a transparent and efficient voting process.

Automated date list from the entity
Updated
View historical chronology of relevant company changes
Easily create changes from any date in the chronology

Dedicated Committee Rooms

Focused Collaboration Spaces

Create private spaces for committees to collaborate, share documents, and manage specific tasks. Enhance the effectiveness of committee work with tailored environments.

Available anywhere you are picking dates
See every related date for an entity
Reduce errors by selecting dates rather than typing

Comprehensive Director & Officer Questionnaires

Simplified Compliance and Onboarding

Easily distribute, complete, and analyze questionnaires for directors and officers. Streamline compliance checks and onboarding processes with automated workflows.

Automated date list from the entity
Updated
View historical chronology of relevant company changes
Easily create changes from any date in the chronology

Efficient Meeting Minutes Management

Accurate Record-Keeping Made Easy

Capture and distribute meeting minutes with ease. Our tools allow for quick creation, approval, and archiving of minutes, ensuring an accurate historical record.

Available anywhere you are picking dates
See every related date for an entity
Reduce errors by selecting dates rather than typing
Audited for Global Security & Compliance
MinuteBox is SOC 2 Type II audited and ISO 27001, 27017 and 27018 certified, ensuring that your data is protected by the highest security standards. Our platform is designed to meet the strictest compliance requirements, so you can trust that your information is safe and secure.
Platform Security
Trust Centre

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Features

Document Coding Coding Assistant App

Corporate Law Precedents

MinuteBox Corporate Law Precedents 🇨🇦Access a free collection of Canada Corporate Forms.

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Use Cases

Company Incorporation Company Organization Minute Book Management Subsidiary Management See all uses

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MinuteBox Inc.
262-1136 Centre Street
Thornhill ON L4J 3M8

+ 1-833-4-MNTBOX info@minutebox.com

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