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Cloud storage of important corporate records is one of the most convenient and efficient methods to store all of that data. It reduces the need for physical records and the storage space necessary to maintain all of those files. It’s also a far more secure method to preserve important client information as there’s no risk that an important minute book file may be lost or misplaced.

Now, every piece of technology has its pros and its cons. But it’s the benefits of secure cloud storage that ultimately make a difference in the day to day of working professionals. For that reason, let’s take a look at five of the most important benefits provided by secure cloud storage software. We’ll outline each of those advantages and how they ultimately make the lives of people who use the technology much easier.

1. Secure cloud storage is user friendly and easy to access

Without question, this is one of the most important benefits of secure cloud storage. The ease of use and ability to access important information from anywhere with an internet connection makes it more convenient for business leaders and their legal representatives to sort, review, finalize, and approve of minute book records all in a matter of moments.

How it works is very similar to the Google Drive experience. Most professionals are familiar with GSuite platforms; you simply upload your files into Google’s secure cloud-based storage and you can access them at your own convenience.

Entity management platforms are very similar. Using state of the art, on-site enterprise grade scanners, you can digitize your entire minute book collection and have access to those records anywhere in the world. It’s a more convenient and user-friendly way to manage important legal documents and maintain professional interpersonal relationships with your clients.

2. Advanced security protects all confidential information

Your minute books may be in the cloud, but they’ll be protected by the most sophisticated security parameters available. Once uploaded to your entity management platform, biometric and hardware key authentications are necessary to access the account to view the files. And the best part of this solution? There’s no coding skills necessary to make the platform work for your needs, creating a streamlined and efficient approach to secure minute book management.

Entity management software like MinuteBox is built using the most advanced cybersecurity measures developed to date. It’s part of an overarching commitment to maintain the highest standards of data security, data integrity, and data accessibility. Client data deserves secure protection, and that’s what these platforms provide in one centralized location.

3. Secure cloud storage is more cost efficient

Any time that a business can demonstrate how a key piece of software actually reduces other costs builds its case for more investments in cloud-based solutions. When using secure cloud storage, the cost effectiveness of the platform is measured in three key ways.

Save money on office space

You need office space to properly store physical binders of minute book records. By digitizing those records, you eliminate the need for that extra office space. Instead, you could reallocate the money that would be spent for additional storage on hiring more support staff to further grow the business. On the flip side, you could downgrade your entire office and save more money on rent and other overhead costs.

Get rid of those expensive filing cabinets

Without the need for physical records on-site at the office, you can reduce the number of filing cabinets maintained within the workplace. Have you ever thought about how much filing cabinets actually cost your business? Believe it or not, it costs, on average, as much as $2,000 for one five drawer filing cabinet.

Suppose you have a large portfolio of clients that each have multiple minute book binders and records to maintain. Suddenly, your office space is overflowing with filing cabinets that cost thousands of dollars apiece. Why continue incurring those costs when there’s no need to do so?

Earn back more time for billable hours

The best way to measure the cost effectiveness of digitized minute book records is the amount of time given back to your paralegal professionals. Rather than spend several hours of each day combing through binders of physical documents, your paralegals could find answers to pertinent client questions in minutes with advanced search capabilities in your entity management platform.

All of a sudden, your paralegals have hours upon hours of time back that can be used in a more productive manner to grow the interests of the firm. If you can prove that more members of your team are actively contributing to the growth of Legal Recurring Revenue for the business, your investment in secure cloud storage will pay off in spades.

4. Client file sharing is easy and efficient

Imagine a scenario where two firms have clients asking to review or certify information in their minute book records. One firm uses physical minute book binders to organize client documents, and the other firm has digitized the process. It could take several hours to go through all of the physical records to find the one file that the client asks about. The digitized process can find that file and share it with the client within minutes.

It’s so easy to share important legal information using secure cloud storage that clients no longer have to wait for answers to their important enquiries. In those two scenarios, which client do you think is the more satisfied and likely to retain their business with the firm? The faster that you can provide quality service, the more satisfied your clients will be.

5. Secure cloud storage improves workflow automation

It’s not just the ability to share files with clients that gets easier through secure cloud storage. Your entire workflow becomes more automated, more efficient, and more effective. Plus, you can make traditional boring or mundane legal tasks more fun again.

Make the entire process more fulfilling for your legal professionals. Your team will spend less time on unrecoverable legal work and more time providing value to clients. This could even become a key competitive advantage to attract and retain the greatest professional talent in the marketplace, which will further help grow your firm to new heights.

Are you ready to make secure cloud storage central to your organization? Join the MinuteBox revolution so that your team can modernize entity management, improve workflow efficiencies, and help deliver even greater value to your clients.

Corporate growth is monitored and reported on through the documentation of revenue, profitability, and capital transactions. Tracking inbound revenue and net profits, after deducting expenses, is relatively straightforward and can be maintained using basic accounting principles.

Maintaining accurate records becomes more complicated for capital transactions. Whereas tracking business revenue is a matter of documenting the flow of cash into the company bank accounts, monitoring capital transactions involves keeping track of things like:

• The sale of share capital
• Maintenance of shareholder ledgers
• Long-term debt capital payments
• Purchase or sale of fixed assets under the company’s ownership
• Capital gains taxes owed from the transaction

A corporate record of each and every one of these transactions is necessary for proper recordkeeping. Due to the potential complexity of these transactions, documenting official records is a very arduous and time consuming process. However, entity management software can simplify that process, accelerate the workflow, and maintain all accurate information for the official record.

What needs to be recorded in a capital transaction

In most instances, there are two phases to complete a capital transaction. The first phase is when capital is formally authorized, and the second phase is when capital is officially issued.

During the authorization phase, it’s important to record exactly what type of capital has been permitted. You need to show the intended transfer of ownership of the asset itself, and many of those options fall within the following asset classes:

• Equity in the company
• Stock options for shareholders
• Use of restricted grant funds
• Issuance of mutual fund units
• Issuance of stock warrants
• Authorized usage of fixed or non-fixed convertible securities

The issuance phase of the transaction documents on what date and at what value the transaction was completed. All of this information should be reflected in corporate records so that the company’s financial statements are legally accurate for all shareholders to review.

Tediousness of capital transaction recordkeeping

Keeping track of all of those transactions is a time consuming affair, especially since it requires tracking both the authorization and the issuance of capital. You’ll need two separate sets of records to show the completion of the transaction and maintain accurate record books.

Documenting, storing, and sorting all of these corporate records is one of the most time consuming duties undertaken by a law firm working on behalf of corporate clients. Law clerks or paralegals have limited time to focus on boosting Legal Recurring Revenue for the firm if the majority of their time is spent documenting corporate transactions of all existing clients.

What if there was a way to expedite the process, essentially eliminating the need to write out the same records twice to complete a corporate transaction? What if you could digitize the entire process and give your legal professionals more time to focus on growing the firm?

Entity management software modernizes capital transaction documentation

Rather than continue with the old ways of tracking capital transactions, you can use entity management technology to improve the process. Platforms like MinuteBox simplify the entire recordkeeping process and uphold the strictest enterprise security standards. This ensures all corporate entity information is kept secured with complete confidentiality.

Let’s say the corporation your firm represents authorized a convertible loan. A record needs to show that the loan was authorized and then issued once the capital officially moves from one account to another. Your legal team may even be required to document rarely used capital structures like SPACs or entities that include stock warrants, mutual funds, and even equity.

With MinuteBox, inputting and storing any of these records can be completed in a matter of minutes. All this information is stored and tracked in the platform itself, which means you don’t have to manually input the same information to create an issuance record following the authorization record. Instead, you simply pull in the information from the authorization record with no need to repeat the information.

Additionally, you can create standard templates for commonly used capital transactions. This way, you can apply those records to an entity and reuse them throughout any of the entities that you are managing within the platform.
Are you ready to use a much simpler process to document capital transactions? Join the MinuteBox revolution so that you can document all capital transactions with pre-built templates, save hours of valuable working time, and maintain digital security all within one secure platform.

Every legal entity is a business and, as such, every entity has specific business needs. From increasing the client portfolio and boosting Legal Recurring Revenue, onto streamlined operations and more efficient workflows; every legal entity has needs that must be met.

Fundamentally, the purpose of any legal entity is to deliver value to clients in order to earn repeat business from those clients. Client satisfaction improves client retention rates, which are vital to boosting Legal Recurring Revenue for the legal entity.

Among the most important needs for any legal entity are the need to maintain transparent business records, as well as the need to manage the all-encompassing responsibilities of day to day responsibilities for the entity. Responsible entity management and practice management are vital objectives for any legal institution to be successful.

What are legal entities?

Legal entities are defined as corporations, partnerships, trusts, and other forms of business entities. They enter into legally binding agreements as vendors, suppliers, or purchasers of goods and services, so that they may conduct their business.

Legal entities have corporate responsibilities to their owners, shareholders, and even various levels of government. A legal entity assumes the obligations of the contracts with which it enters, including agreements to borrow money, pay off existing debts, deliver earnings reports to shareholders, and submit business tax filings.

A legal entity can also file lawsuits, and may be named by other parties as a defendant in a lawsuit. Depending on the ruling in such a lawsuit, the legal entity may be financially responsible for the results of those legal actions.

What is entity management?

Entity management refers to the process undertaken to manage legal entities. In a nutshell, entity management describes how a corporation maintains records of vital business information in an orderly system to ensure the business remains in compliance with federal, provincial, and/or state laws.

Examples of entity management in practice include diligent records of minute books and corporate documents that report a company’s current and projected financial standing. The purpose of entity management is to ensure the corporation lives up to their responsibilities and obligations to owners, shareholders, and governments.

What is practice management?

Practice management describes the process of managing all business priorities to keep the legal entity running smoothly. Effective practice management enables legal entities to deliver on their primary objective of high client satisfaction rates.

When broken down, practice management encompasses everything from:

• HR management
• Finance and accounting
• Business development
• Technology procurement
• Commission structures
• Conflict resolution
• Client communications
• Working time management

Essentially, practice management is a process that improves collaborative workflows among all professionals employed by the legal entity. When practice management is implemented smoothly and efficiently, all business priorities are effectively managed. As a causality, a respectful amount of time and resources can be dedicated towards diligent entity management, evidenced in the form of up-to-date, accurate and transparent corporate governance.

How to use software to manage legal entities

Software and technology procurement are important aspects of effective practice management. Entity management software is one of the most important pieces of technology a legal entity can acquire. Why is it so important? Selecting the right entity management software delivers an effective, efficient, and innovative process to modernize entity management.

A cloud-based entity management solution provides an abundance of business value to a legal entity. All minute book records and/or corporate documents are uploaded into the cloud using the platform’s capabilities. There are many benefits to this approach, but two of the most significant deliver the greatest value to legal entities.

A cost and time efficient corporate record review process

First of all, as cloud-based software, all records uploaded into the platform can be viewed from anywhere in the world. As more executives embrace remote or hybrid work, a solution that enables your legal entity to service those clients at their convenience is far more likely to achieve high client satisfaction rates.

Suppose your legal office is based in Toronto, and your client is based in Berlin. Rather than arranging time to fly over to Berlin for an in-person meeting (an expensive flight, mind you), the entire review process can be conducted online. Your client can retrieve the records at their own convenience, or you can arrange a virtual consultation and use advanced search filters to bring up the records in a matter of seconds. Suddenly, an entire day or potentially two days of time to conduct that review is completed in one thirty minute session.

Troves of working hours to reinvest into growth strategies

Secondly, entity management software enables legal professionals to make more efficient use of their own time. Practice management skills teach professionals how to streamline their own workflows, and an entity management solution is one of the best ways to earn back valuable working time for all legal entity employees.
Some legal entities spend as much as $20k per year, per employee, simply to manage physical binders of minute book records and corporate documents. By modernizing the entity management process, all of that time and money spent on clerical tasks is substituted by the platform itself. As a result, all employees can reallocate their own time towards growth strategies that further the interests of the legal entity.

The Corporate Transparency Act (CTA) is part of US federal legislation that outlines how corporations, limited liability corporations, and other legal entities are required to report information about their beneficial owners. The law is enforced by the US Treasury’s Financial Crimes Enforcement Network (FinCEN) as part of a broad government effort to crack down on illicit financing and enhance corporate transparency.

Compliance with the CTA is mandatory for corporations subject to the terms of the law. Failure to comply with the act will result in steep penalties. Deliberate false reporting or fraudulent activity can result in fines of up to $10,000 to the owners of the corporation, and the possibility for two years of incarceration in federal prison. The CTA does allow penalties on false or misleading statements to be corrected if the controller who submitted the initial reports files a supplementary amendment within 90 days.

FTX: a case of corporate transparency gone wrong

Before diving into the specifics of entity corporate compliance, let’s first pull the bad apple out of the bunch. Here’s an example of how not to comply with the laws and risk financial bankruptcy.

FTX is a cryptocurrency trading firm that made recent headlines for mismanagement of their corporate finances. FTX founder and former CEO Sam Bankman-Fried triggered a global cryptocurrency crisis when it was discovered that customer funds had been misappropriated by funneling up to $4 billion of customer purchases into self-directed entities, operating in conjunction with FTX. Bankman-Fried’s alleged intent was to rescue his established trading firm, Alameda Research, from collapse amid higher costs imposed by rising interest rates.

Bankman-Fried was forced to step down from the company in November 2022, and John Ray III was appointed the new CEO of FTX in the wake of the company’s filing for Chapter 11. In a submission to a federal bankruptcy court, the new CEO described FDX’s corporate controls as “a complete failure.”

According to the information provided to the courts, FTX had 30-40 self-directed entities operating under FTX Group. The corporation is officially headquartered in the Bahamas and registered to conduct business in the United States.

However, many of the self-directed entities, particularly those in the Bahamas and other Caribbean countries, had no corporate governance or entity management in place. Some of the entities never established a Board of Directors, and they never had an official board or shareholder meeting. As a result, the lack of corporate structure created problems when due diligence was conducted by rival crypto exchange firm Binance, which intended to purchase FTX before discovering the extent of corporate malfeasance that occurred under Bankman-Fried’s tenure with the company.

What you need to know about complying with FinCEN

The FTX scandal has shed greater light on the need for corporate transparency and accountability across all sectors of the economy. Investors are entitled to know the truth about a corporation’s financial performance, and the purpose of legislation like the Corporate Transparency Act is to hold these corporations accountable.

Corporations designated as “reporting companies” under the CTA are bound by the legislation. A reporting company is a corporation, limited liability corporation, or other legal entity that has filed a corporate charter with the Secretary of State.

A corporate charter is part of the incorporation process in the United States, which describes how government regulators can contact representatives or shareholders of the corporation. Foreign-based corporations must also file a corporate charter to legally conduct business in the United States.

The purpose of transparency for reporting companies

The federal government enacted the CTA to crack down on corporate fraud, money laundering, and other financial crimes that cost the United States millions in lost tax revenue. The directive for FinCEN is to hold reporting companies accountable.

There’s also a practical business case for each reporting entity to comply with the mandate, aside from the fact that it is enforceable law with significant penalties for violating those laws. Corporate transparency reports submitted to federal regulators include structured organizational charts that illustrate the hierarchy of ownership and responsibility for the corporation.

These organizational charts allow corporations with sub-entities or complex corporate structures to provide a transparent representation for accountability. Org. charts expedite decision making by showcasing which parties are ultimately responsible for calling the shots.

Who is a “beneficial owner?”

Under the CTA, a beneficial owner is defined as any individual who has a legally binding contract to exercise substantial control over the corporation, or is recognized as a shareholder with no less than 25 percent of issued shares.

Proxies who act on behalf of shareholders are not recognized as beneficial owners of a corporation. Creditors owed debts from the company, as well as employees with small percentages of ownership in the corporation are also exempt from the terms of the CTA.

What information must be reported to FinCEN?

Unless special exemptions are administered to a corporation, the company must submit a detailed report to the Director of FinCEN. The report will contain personal information about each beneficial owner in the corporation, which includes:

1. The full legal name of the beneficial owner
2. Their recognized date of birth
3. Current residential address and the address of their business (if separate from the residential address)
4. Identification number from a document issued by a state or local government, such as a passport number, driver’s license number, etc.

The information supplied to FinCEN must be current and accurate. If personal information about any beneficial owner changes, the corporation is legally required to submit a supplementary report with the updated information no later than one year after the changes have been made.

How subsidiary management software helps corporations avoid repeating the FTX scandal

Subsidiary management software assists corporations with financial transparency, organizational structuring, and minute book management. Corporations that use subsidiary management software maintain accurate and diligent records, enabling accurate reporting to FinCEN with no hassle.

With subsidiary management software, corporations can document exactly where they’re domiciled in the US, or in a foreign country. If the entity is foreign-based, filings that document the corporation’s right to conduct business in the United States are easily accessible.

Subsidiary management software includes built-in organizational chart templates that can be populated with the names and titles of beneficial owners. The platform also includes templates for documenting Boards of Directors, corporate committees, and even shareholder ledgers to document the issuance and transfer of shares among beneficial owners.

One of the contributions to the FTX scandal was that no due diligence had been conducted on the investors who became beneficial owners in the corporation. The lack of corporate governance and org. charts meant that venture capitalists would make investments without accountable oversight of the other investors. The lack of transparency meant the cash flow in the company was never fully reported.

Subsidiary management software prevents other corporations from falling into the FTX trap. All monetary transactions are recorded in diligent corporate records. Investors and other venture capitalists are recorded as beneficial owners of the corporation, allowing the company to remain transparent and accountable with federal regulators.

Can your corporation benefit from subsidiary management software? Join the MinuteBox revolution for a modernized approach to corporate governance and transparency that will keep federal regulators well-informed and out of your business.

Paralegal teams are the secret weapon of any law firm. Paralegals, or law clerks, are often tasked with some of the most important assignments to build a winning case for a firm, which include any or all of the following:

• Case planning and development
• Fact finding and legal precedent research
• Drafting correspondences among all parties
• Scheduling court dates or negotiation meetings
• Documentation of minute books and meeting records
• Coordinating conference calls with clients
• Analysis and summarization of legal findings
• Fact checking any notes from opposing counsel

The common skill necessary to execute each of these tasks efficiently is time management. For professionals in all backgrounds, time management is how individuals use available hours in a given work day to complete required tasks as efficiently as possible.

What time management means to a paralegal

Paralegals define time management similarly to other professions, but they measure success in different ways. A time efficient paralegal judges the success of his or her efforts through two key metrics: greater client satisfaction and contributions to Legal Recurring Revenue for the firm.

Time efficient paralegals form outstanding client relationships

The first way to measure the success of a paralegal’s time management skills is the net effect on the relationship with the client. Interpersonal client relationships are vital to a firm’s ability to retain satisfied customers as well as to grow the size of the business.

How does a paralegal establish positive interpersonal relationships with clients? Customer satisfaction is achieved by appealing to and assisting with the unique needs of your clients. Fulfilling those needs requires paralegals to speak the language of their clients and to understand what clients expect from the firm.

Case in point: 77 percent of business owners want to be able to access files remotely. The convenience of using technology to review minute books, corporate records, and other important documentation from the convenience of any location has become more important than ever for business leaders everywhere. Paralegals that understand this expectation and have the ability to provide that service have much greater potential to sustain long-lasting, and lucrative relationships with clients.

Time efficient paralegals have more time to support the firm’s growth

Paralegals with excellent time management skills are more likely to help build a particular case faster and more efficiently. As a result, these paralegal champions will have more working hours in the day to source or prospect new companies with the potential to become valuable new clients for the firm.

Here’s another interesting statistic: professionals spend nearly half of their days searching for information. In fact, it can take up to 18 minutes to find one document or minute book record when those files are stored in paper format. Due to the amount of paperwork a firm produces for each individual case, it’s no surprise that sorting through those files takes up a sizable amount of a clerk’s time.

What if there was a better way to sort through and manage all of these records? If clerks didn’t have to physically go through each file, they could dedicate more time towards growing Legal Recurring Revenue for the firm. On top of that, more efficient ways to comb through all of those records means clients get their answers much faster, thereby improving client satisfaction.

Entity management software is the time management solution you’ve been looking for

So what is the best way your firm can empower your paralegal team with efficient solutions that will help them manage their own time effectively? The answer lies within entity management software, which vastly accelerates corporate recordkeeping management to help paralegals earn back more of their own time.

Entity management software allows paralegals to centralize all minute book records and manage subsidiaries to support all client needs. Platforms like MinuteBox offer no-code document assembly, meaning firms no longer require extensive IT teams to manage digital corporate records. Instead, enterprise grade scanning services are built directly into the platform’s core capabilities, enabling paralegals to upload all minute book records within a matter of minutes.

Entity management software also allows paralegals to maintain and manage up to date shareholder ledgers with speed and proficiency. Any transactions between a client and their shareholders are immediately documented using a series of pre-built fields to track the date, time, value, and recipient of a shareholder transaction. This allows all parties with access to the shareholder ledger to remain up to date on the current financial status of the company.

On top of all of these benefits, platforms like MinuteBox help law firms position themselves as modern, innovative, and effective providers of quality customer service. Each of these traits help establish and cement a firm’s brand reputation, which is all the more valuable when prospecting new companies with the potential to become lifelong clients.

Are you ready to help your paralegal team become the most time efficient group of professionals in the industry? Join the MinuteBox revolution so that your paralegals become the best time efficient managers in the business and contribute to the future growth of your firm.

There are many business benefits derived from digitizing your company minute books and corporate records. Centralizing all company records in one convenient location makes storage, data oversight, and entity management easier for your team than ever before.

Entity management software allows you to digitize your entire roster of minute books. By scanning your recorded documents, you can upload your entire portfolio of minute books into a cloud-based platform that functions as a centralized hub for all of your legal entities.

Benefits of digitizing your minute book records

When you digitize your minute books, you demonstrate to clients and legal professionals alike that your business is a firm that embraces innovation. Not only does this create an impressionable brand identity for prospective clients, you can even leverage this commitment to help attract high quality talent to join your organization. Today’s professionals are excited by the potential of innovative solutions so use your investment wisely to attract more talent.

Your team will also benefit from the platform’s capabilities in many other ways, including:

• Cost savings on overhead office expenditures. Since you’re storing fewer physical minute book records, you can reduce the number of filing cabinets in your office space and convert the financial and space saving perks of that decision into other benefits for the firm. Plus, you have the convenience of one central hub with infinite storage space.
• Faster and convenient ways to find important records. Over three quarters of surveyed business owners say they want access to important files from remote locations. Entity management software allows all parties to access official minute book records anywhere with the ability to unearth specific files in a matter of seconds.
• Backup of important files offers failsafe protection. There’s always the risk that physical minute book records could be lost or misplaced. When you digitize minute books, the platform has built-in backup capabilities to ensure all files remain accessible, organized, and ready for use at any given moment.
• Higher ratio of satisfied clients that help boost referrals. Word of mouth and referral business are two of the most cost effective ways to generate growth for your firm. When you give existing clients the answers they need in time efficient ways, they’re far more likely to recommend friends or fellow entities to your organization. This could be a great way to invest in the growth of your business without the expensive nature of aggressive advertising campaigns.

How to digitize minute books with entity management software

When using entity or subsidiary management software like MinuteBox, you’ve made a commitment to transform your physical minute book records into sophisticated digital legal documents. Now, you need to know how to go about completing that process.

To help with that, here is a brief overview of what that uploading process will look like for your business. By following these steps, you can digitize your minute books and start earning those previously mentioned benefits for the further growth and development of your own business.

Create an organizational hierarchy for all minute book records

Before the uploading process gets underway, create a structured outline for how to incorporate the software with your existing documentation process.

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How will you share important data from the platform?

In most cases, there’s a limited number of people who require access to the pertinent legal information in your account. Your internal team of legal professionals and paralegal experts will oversee the records in the account. Additionally, your clients, specifically key points of contact, should have access at their convenience.

In what way will you store and organize minute books within the platform?

You can decide how to centralize your minute books in the cloud. In what way should information be sorted as you organize and standardize your uploading process? Are there particular records that deserve more prominent positions within your hierarchy of minute books? Decide what is the best approach to upload all of your information and stick to that process as more records are uploaded into the platform.

Which metrics will quantify the value of the software when reporting on results?

Measurement of success is always vital when evaluating the merits of a new piece of software. Decide how you’ll measure success. Is it strictly through cost savings, or will you quantify the time and resources saved by the convenience of centralizing all your minute books to calculate the value? Select those key metrics and analyze the results to report on the overall success of your venture into the cloud.

What do you hope to achieve as an organization by using the platform?

Know your goals: that’s imperative to any decision and means of defining success. How can the platform help you fulfill your goals and make you look like a hero to your superiors in the business? If you know what you’re trying to achieve before setting out to make the effort, you’ll be able to measure the effectiveness of the technology and report on it appropriately.

Are there any product features (i.e. additional security, convenient workflows, customer service) that can improve your experience with the platform?

Finally, you should know what product capabilities are most appealing to your business needs. Can the platform do everything it’s advertised to deliver, and what are the features that make your work life easier? Make sure you learn about the intricacies of the platform during the discovery process. This will make it far easier for you to quantify success.

Establish an upload checklist to inventory all existing minute books

It’s easy for physical minute book documents to be lost or misplaced. When undertaking the process to digitize minute books into your entity management account, create a checklist of accountability to ensure records are not lost during the uploading process.

Outline who will be involved in the digitization process, and at what stage their involvement will commence and/or be complete. This way, you have a formal trail that highlights where, how, and with whom each corporate record is overseen as you complete the process to digitize minute books. It keeps all parties accountable and ensures no files are lost as you complete the journey from paper to digital minute book records.

Begin the scanning process to upload minute books into the platform

The actual scanning of minute book records could be completed by your internal legal team or with the assistance of MinuteBox’s team of scanning professionals. The process can be completed on-site at your office and at your own team’s convenience.

Using MinuteBox’s smartOCR, a state of the art and secure digitization process, all minute book records are scanned into the platform and organized based on your mapped out structured requirements. This ensures your company transitions to a modern and innovative workflow that securely and efficiently manages all records with the highest quality standards.

One of the best parts about the MinuteBox process is that, yes, you do have the option to complete the uploading, sorting, and organizing process yourself. However, we have a team of experts who can take the lead on your behalf to complete the work. It’s very likely that the MinuteBox team can finish the uploads faster, more efficiently, and more accurately.

Easily review all records with MinuteBox’s entity information summary

Functioning as a built-in dashboard for all legal entities, the MinuteBox entity information summary is the most advanced overhead view into all corporate and entity records in your account. Using pre-built dynamic fields to search and sort through all of your entities, you can customize how records appear in your entity information summary to manage even the most complex corporate records with speed and convenience.

Are you ready to digitize minute books and help your company become more legally innovative? Join the MinuteBox revolution so that you can upload all minute books and corporate records into one secure cloud-based platform for easier file storage, faster data management, and improved interpersonal client relationships.