Insights and updates
from MinuteBox

Since the beginning of 2020, working professionals across a multitude of industries have aspired to achieve a healthy work-life balance. The legal industry is no exception as law firm employees must keep up with growing demands in an increasingly competitive marketplace for professional legal services.

One of the most interesting trends to emerge in the past few years is how legal talent uses technology to support healthier work-life balances. It’s not just the personal lives of your firm employees that benefit from work-life balance, but the firm as a whole also reaps the rewards.

There are practical business benefits for your firm by creating healthy work environments. You can both attract and retain top legal talent by supporting a healthy balance between professional and personal responsibilities of your workers.

How does work-life balance for employees help the firm?

As a managing partner at a law firm, you have three primary concerns for your business:

• Satisfying your legal talent
• Satisfying your legal clients
• Increasing Legal Recurring Revenue for the firm

Some legal experts believe the only priority is the third point on the list. However, the most successful firms prioritize all three, and they do so in the listed order that they appear on this page. Successful law firm managers understand a simple logic: Legal Recurring Revenue can only expand if clients are happy, and clients can only be happy if the legal talent servicing them are happy.

Give your firm a competitive advantage by investing in resources that help your employees achieve a healthy work-life balance. Legal technology is one such resource that automates many clerical and administrative workflows. It allows your employees to save valuable time on necessary clerical tasks, and that time can be reallocated into billable hours to service clients.

Increased casework is expanding demand for legal services

Over the past three years, there’s been a growing demand for legal services provided by law firms. The Clio 2022 Legal Trends Report identifies this increasing trend by comparing the past three years to the average amount of national retained legal business in 2019, the final full year uninterrupted by a global pandemic.

Following a slight decline in legal business throughout 2020, the following two years saw a rebound in retained legal services across the United States. According to the findings, firms opened new cases at an average of 10% above the amount of legal retained business in 2019.

Increased caseloads are also translating into expanded billable hours that are invoiced to clients. Compared to the baseline in 2019, the number of billable hours that are invoiced to clients is up by an average of 28% between March 2021 and August 2022. Collected revenue is also up by an average of 31% compared to inbound revenue from 2019.

Entity management software fosters gainful client relationships

Renewed demand for legal services and the boost in Legal Recurring Revenue for law firms indicates that the legal industry will continue to thrive for years to come. Part of the fuel for this trend is that a growing number of firms are incorporating legal technology like entity management software to support healthier client relationships.

Entity management software is a legal technology solution built by legal experts for legal experts. Its purpose is to automate and streamline traditional entity management workflows to help law firms maintain diligent minute book records at accelerated rates.

Time saved on clerical and administrative work translates into more opportunities to service clients. Entity management software functions as a single source of truth for any questions that clients have about their legal and compliance matters. Your clerks can simply open the platform, use the advanced search features to find the record in question, and provide immediate answers in only a few seconds.

Compare this approach to client relationships with the traditional method. Lawyers and clerks would take client feedback and scramble through boxes and binders of physical documents to find the specific minute book record in question. It’s a process that could take hours or several days to complete.

Which approach do you believe will support more fulfilling client relationships? Subsequently, which clients do you believe will be the most satisfied, and therefore more likely to renew their business interests with your firm?

Legal technology simplifies clerks’ lives and clients benefit

Your firm can make your legal talent happier, healthier, and live a more fulfilling work-life balance. Simply invest in entity management software and other modern legal technologies to create efficient workflows for your employees.

When people work smarter, not harder, they become more productive. Improved productivity at your firm means more time is available to increase billable hours and time dedicated to servicing clients. Greater service is far more likely to improve client satisfaction, which translates into expanded Legal Recurring Revenue for your firm.

Remember that you should focus on three main priorities to support your firm’s future growth:

• Satisfy your legal talent
• Satisfy your paying clients
• Increase Legal Recurring Revenue

Investing in solutions that prioritize all three responsibilities — and in that order — result in more profitable business to grow your firm. Get on the legal technology bandwagon and invest in an intuitive entity management platform like MinuteBox today.

A compliance calendar keeps track of all your legal entity’s important filings. Compliance records include things like key filing dates, organizational charts, compliance workflows, as well as templates to monitor errors, statutory non-compliance, and date-based compliance tasks.

The purpose of a compliance calendar is to help organizations avoid subjection to the penalties of non-compliance. Compliance calendars and their corresponding workflows are central pieces of a business entity’s corporate compliance program. These programs reduce risk and protect entities from the legal and financial consequences of non-compliance.

Entity management software includes compliance modules

Compliance calendars and workflows are vital to the legal security of global corporations. Having a resource that simplifies compliance workflows is a valuable business investment. It protects corporate interests and makes legal and compliance teams more efficient.

Entity management software is the solution to more effective compliance management. Platforms like MinuteBox are intuitive systems that help legal and compliance teams streamline the entity management and compliance process. Your team can use the platform’s built-in compliance modules to track all important records and maintain compliance for all corporate entities and subsidiaries in one convenient location.

This is one of the biggest strategic advantages of investing in entity management software. All legal entity data is safe and secure within the platform, streamlining the process of maintaining compliance in global markets.

Additionally, as a cloud-based solution, your compliance team can grant access to fellow stakeholders regardless of geographic location. If any questions about the compliance records are raised, any stakeholder can log in and get instant answers to their questions. It makes entity management and compliance workflows more streamlined, more efficient, and more effective.

Strategic business benefits of compliance calendars

Now that we’ve outlined the best approach to implement a compliance program, what are the business benefits of implementing a more efficient compliance workflow? Here are five of the top business reasons why your corporation should invest in resources to maintain compliance.

Compliance calendars secure valuable organizational data

Safeguarding organizational data has never been more important. Cybersecurity breaches make international headlines, and they risk tarnishing corporate brand reputations.

If the compromised data includes any personal customer information, your entity could be subjected to massive financial penalties from regulatory bodies like the EU’s GDPR. The GDPR organization is very strict with their enforcement of privacy protection laws, subjecting Meta Platforms (parent company of Facebook) to a collective $3 billion in corporate fines for breaches of customer privacy.

Compliance calendars within entity management platforms protect all sensitive data behind biometric and hardware key authentication security parameters. The security measures are a stop-gap to restrict access to all sensitive data and maintain compliance with the laws.

Transparency and accountability are propped up by compliance calendars

More often than not, lapses in completed compliance tasks are due to forgetfulness rather than malicious intent. However, if those tasks are part of a compliance workflow sequence, one slip-up can cause the whole workflow to fall apart.

Compliance calendars include date-based compliance tasks that remind each stakeholder of when their responsibilities are required for completion. The platform uses prompted error messages to remind users when a compliance task remains incomplete. This workflow ensures everyone remains accountable, and that there’s consistent transparency across the corporation.

Become more adaptable if regulatory requirements are amended

Like many things in life, compliance regulations are constantly subject to change. Governments pass new laws or amendments to existing policies that can change how your corporate entity remains in compliance.

It’s normal for most entity managers to be so wrapped up in their day to day tasks that they fail to pay attention to government updates. Getting caught flat-footed in the face of new compliance regulations is normal, but it can be avoided with compliance calendars.

Storing data within compliance calendars means half your workload is already done. If regulators change compliance requirements by demanding new information from your business, you already have all the legal entity data you need to remain in compliance. Be proactive and you can be adaptable when the times call for it.

Improve coordination with subsidiary compliance managers

Global business entities usually have multiple subsidiaries under their corporate umbrella. Every one of these organizations must remain in compliance with jurisdictional laws to avoid any penalties that threaten the future of those subsidiaries.

Sometimes, a subsidiary needs vital information from your parent entity to remain in compliance. Using entity management software’s compliance modules, subsidiary compliance managers can easily access the information they need in one secure location. It allows compliance tasks to get completed quickly and avoids disrupting parent compliance teams from their day to day workflows.

Compliance calendars help your entity prepare for audits and reports

Another way to be proactive through compliance calendars is through preparation for worst case scenarios. Government agents can flag any corporation for an audit if legal and financial data raises any red flags with regulators. A structured annual corporate filing calendar helps avoid the most common triggers. Compliance calendars ensure all corporate data is accurate, reducing the risk of an unwanted audit.

In the off-chance that your corporation is flagged for an audit, your compliance calendar makes it easy to generate reports for auditors. All your data is protected by entity management security measures, allowing you to quickly generate a report with all legal entity data instantly. You can give auditors the answers they need to complete their review and protect your business from stiff legal or financial penalties.

Create corporate compliance programs and embrace security

It makes logical business sense to be proactive with corporate compliance. Take measures to protect your legal security by investing in resources to help you build an effective corporate compliance program.

That’s the security and peace of mind you achieve by using MinuteBox’s leading entity management platform. You can protect your corporate interests, improve operational efficiencies, and maintain compliance without risk of legal or financial penalties. Join the MinuteBox revolution and take one step closer to modern corporate compliance.

Entity management, risk management, and compliance management are not corporate practices that people think about when forecasting revenue and profitability. However, there’s more profit to be made through legal operations than you may think.

A corporate compliance program helps organizations adhere to the laws and regulations of the land. In-house legal staff and compliance managers are responsible for enforcing compliance protocols that are designed to protect the interests of the corporation.

Here’s how the people responsible for managing corporate compliance programs can actually improve your organization’s bottom line and boost productivity.

Who are the compliance managers?

As many as 60% of corporations have an in-house Chief Compliance Officer and a team of compliance managers that report to the CCO. Additionally, most organizations have a Chief Legal Officer and a team of paralegals who help manage legal records for the corporation. Some companies are fortunate enough to have both departments operating in-house.

It’s these teams of hard-working professionals who protect the legal and financial interests of the corporate entity. Given the right resources and support from the global entity, these professionals can make their own contributions to the corporation’s bottom line.

How do compliance managers protect corporate interests?

Compliance managers maintain diligent records that document all the different elements of the corporate compliance program. These include things like:

• Documented policies and procedures
• Proper training protocols
• Whistleblower protection programs
• Minute book management practices
• Auditing and reporting policies
• Compliance enforcement protocols
• Non-compliance investigative procedures

Compliance managers and paralegal staff often use legal entity management technology to meticulously compartmentalize all legal and compliance records. These platforms are intuitive, helping compliance and legal managers save valuable working time while completing all clerical and administrative compliance tasks.

Why use entity management to maintain compliance?

Entity management software helps your legal and compliance teams follow federal regulations like the Corporate Transparency Act. The purpose of these federally regulated legislative policies is to enforce corporate compliance and crack down on white collar crimes.

Globally, corporate compliance requirements ensure transparency and accountability is upheld by legal entities that operate in multiple jurisdictions. That’s why it’s so important to give your compliance managers the resources they need to be as detailed and thorough with corporate recordkeeping as possible.

Entity management software provides a single source of truth for all corporate entity data and minute book documentation. If federal regulators request an audit of your corporate data, your compliance managers can open the entity management platform and provide instant answers to any pressing questions from regulators.

Additionally, entity management software like MinuteBox has a built-in compliance module. The module helps your legal and compliance teams monitor organizational charts, calendars, workflows, and other templates for any errors, statutory non-compliance, and date-based compliance tasks. These automated workflows help your organization follow the jurisdictional letter of the law so that you always remain in compliance.

How compliance managers support corporate profitability

Now that you understand how compliance and legal managers operate, how does that translate into an impact on the corporation’s bottom line? Here are several ways that your legal and compliance teams directly impact corporate profitability.

Reduce risks and costs of cybersecurity breaches

Creating a single source of truth for your corporate compliance program allows your team to monitor any risks of non-compliance. Your compliance managers can identify and squash any internal operational problems that risk violating compliance policies. This can even extend to external-facing operations when dealing with customers or vendors.

Additionally, a compliance program includes cybersecurity measures to protect sensitive corporate data. Entity management software like MinuteBox is protected by biometric and hardware key authentication solutions, protecting all sensitive data from anyone without authorized access to the platform. This approach helps compliance managers mitigate any cybersecurity risks, such as hacking or malware that could compromise corporate security.

Minimize non-compliance financial penalties

Companies that violate compliance laws are subjected to significant penalties from regulators. In some cases, these penalties can amount to tens of millions in fines that must be paid to the federal or provincial/state governments.

In extreme cases, violations of compliance protocols can result in jail time for senior executives of the corporation. The ongoing saga with FTX Founder Sam Bankman-Fried is a stark warning for other companies to respectfully follow compliance protocols. Bankman-Fried is currently facing multiple charges of fraud and conspiracy to misappropriate billions of dollars in FTX customer and investor money.

Maintaining a rigid compliance program allows your compliance managers to minimize the risk of incurring similar extreme penalties. By enforcing compliance policies, your compliance and legal teams can potentially save millions of dollars in operating expenses.

Strengthen your corporate reputation

Finally, by enforcing a corporate compliance program, legal and compliance managers reinforce the standing brand reputation of your corporation. Customers and vendor partners will choose to do more with your corporation if they can trust that your organization respects compliance laws.

By maintaining this responsible reputation, your corporation can create new business opportunities that bolster revenues and increase profitability. Reputation is everything in business, and your compliance managers will protect that reputation from crumbling within.

Are you ready to transform your legal and compliance teams into departments that directly contribute corporate profitability? Join the MinuteBox revolution and use your entity management platform to enforce compliance and maximize profits.

Beginning in 2020, remote and hybrid workplaces became more acceptable in most office cultures. Advancements in modern technology have enabled collaboration between teammates regardless of their geographic locations. Over the past three years, the use of technology to facilitate remote or hybrid work has continued to accelerate.

Many law firms in the legal industry have followed suit, embracing modern technology to provide more flexible options for remote work. Advancements in cloud-based legal technology have enabled legal professionals to manage minute books and conduct client meetings from the convenience of any location.

Modern legal technology reduced the need for office space

This isn’t a trend that’s unique to the legal community. Global companies are downsizing their corporate offices as they accept that remote and hybrid work is the new norm.

However, let’s consolidate the global embrace of remote or hybrid work and analyze how the legal industry has adopted these trends.

Frequency that law office space was used in 2019

The 2022 Clio Legal Trends Report looks specifically at how modern technology has impacted the way legal teams use their law firm office spaces. The Clio research team used data from their own customers to compare how many legal professionals worked from the same IP address in 2019, 2020, 2021, and finally 2022.

The numbers from 2019 were used as a baseline for comparison. According to those numbers, professional lawyers spent an average of 13 days per month in their firm’s office space in 2019. Additionally, 40% of lawyers and 70% of non-lawyers — paralegals, clerks, and administrative assistants — worked exclusively in their firm’s offices.

Frequency that law office space was used in 2022

Fast forward to 2022, and those in-office numbers have changed, though, in some cases, the change is negligible. In 2022, lawyers worked in the office for an average of 12 days per month, more or less consistent with in-office usage from 2019. What has changed is the number of lawyers who work exclusively out of the office. That number declined to 23% in 2022, a sizable difference from the average rate three years prior.

Interestingly, the biggest change in how law firm offices are used lies with the non-lawyer side of the workforce. In 2019, paralegals, clerks, and administrative assistants worked out of law firm offices for an average of 17 days per month. Three years later, that number has declined to 13 days per month, a much bigger rate of change than amongst their lawyer counterparts.

An even bigger change was identified in the number of non-lawyers who work exclusively out of the office. Paralegals, clerks, and administrative assistants now work exclusively in the office about 50% of the time, a dramatic decrease from the 70% exclusivity rate in 2019.

How cloud-based legal software increased remote work rates

Part of this shift towards remote or hybrid work has been permissible thanks to advancements in cloud-based legal entity management technology. As cloud-based platforms, legal entity management technology enables lawyers, paralegals, and administrative assistants to manage minute book records for clients from virtual settings.

Paralegals, clerks, and administrative assistants are the principal beneficiaries of cloud-based legal entity management software. These platforms are built to automate clerical and administrative work, streamlining workflows and making entity management a more efficient process. The platforms are also protected by advanced security parameters, including biometric and hardware key authentication that restricts access to the accounts to an exclusive group.

Since the platform hosts all client data securely within the cloud, your legal clients can view their records from a location of their own choosing. This allows your paralegals and legal counterparts to conduct client meetings and minute book record reviews virtually anywhere.

Cloud-based legal entity management software eliminates the taxing financial and time management challenges to coordinate meetings amongst multiple stakeholders for minute book record reviews. Every legal stakeholder’s life is made easier by cloud-based legal entity management technology!

How to use legal technology as a talent acquisition competitive advantage

Industry-wide research supports the notion that millions of legal professionals are embracing remote or hybrid work models. If your firm wants to attract and retain the best legal talent in the industry, you need to give legal professionals a reason to join your firm.

The fact is that today’s legal professionals embrace innovation as an exciting shift in their industry. Both lawyers and paralegals want to work for innovative firms that fully embrace the competitive advantages of cloud-based legal entity management technology.

Invest in these platforms and give your firm a competitive advantage in the battle to acquire today’s top legal talent. Demonstrate to prospective hires that your firm encourages flexible work so that they feel empowered to set their own schedules. Show paralegals and clerks how you’ll save valuable hours in their days by onboarding them to use entity management software.

Cloud-based legal entity management technology is a valuable resource to streamline workflows and modernize minute book management. But it’s equally a valuable resource to acquire the top talent in the industry and expand the capabilities of your firm.

Give your firm a stronger edge in the competitive battle for the best legal talent in the industry. Use entity management software like MinuteBox and help your firm become one of the leading innovators in the legal industry.

Every business entity has expenses, but how they’re incurred varies by industry. As a law firm, you have the option to disburse fees to your clients. Some of the most common operating expenses legal professionals incur on behalf of their clients include the following:

• Corporate registration fees
• Fees to continue, convert, or dissolve the status of the entity
• Name reservation and approval fees
• Annual return filing expenses
• Corporate constitution and by-law amendment fees
• Document issuance and certification fees
• Title protection fees
• Expedited services fees

It’s entirely appropriate for your legal team to disburse those costs to your clients as part of your billable hours. However, those disbursements must be fair and appropriate for the amount of work undertaken to complete the clerical duties.

Additionally, there are two ways to pass on disbursements to clients. The first way is on an individual basis for each and every expense incurred on behalf of the client. The second way is to use entity management software and digitize all records, ensuring that all invoices are appropriately disbursed to the clients.

In this post, we’ll summarize the two options and the benefits to your firm.

What are common examples of disbursement fees?

Let’s begin with the biggest question of all: what are examples of disbursement fees that can be billed to clients? Here are four of the top ways legal professionals can incorporate fees to their billable invoices to clients.

Annual fee for acting as agent for service representing an entity

Suppose you represent a foreign entity that wishes to conduct business in Canada. As the legal representative of that entity, your firm operates as an agent for service on behalf of your client. An agent for service fee is an annual emolument that retains your firm to handle corporate registrations and entity management with Canadian regulators.

Registered office fee for acting as the registered address of an entity

This is another example of how best to represent foreign entities operating within Canada. Since the business entity is headquartered overseas, your firm legally substitutes as the official registered address of the business entity within Canadian jurisdiction. The registered office fee is a disbursement cost you invoice to the client for assuming that responsibility.

Monitoring fee as compensation for compliance monitoring for an entity

Once your clients are registered with the proper regulators, they need to adhere to the laws and regulations of the industry. A compliance monitoring fee is how your firm is compensated for all the time spent identifying and managing compliance risks for your client.

Ownership & control monitoring fee for an entity

The beneficial owners and shareholders of a business entity require representation to ensure beneficial ownership information shared with regulators is accurate. An ownership & control monitoring fee compensates your firm for that representation.

How to bill disbursement fees

Disbursement fees can be billed to clients in a number of ways. Note: this is a recommendation rather than strict legal advice. It’s best to negotiate the billing options with clients prior to commencing with any professional legal services.

There are three primary ways that your legal services can be charged to clients:

1. Hourly rates for the time that your team spends on clerical tasks
2. Sequential fees that represent each stage of the clerical duty
3. A flat fixed rate that covers the total cost irrespective of the time

Ensure disbursement fees are fair and reasonable

Disbursement fees can be passed onto clients by lawyers and paralegals provided the fees are fair and reasonable. Part of what constitutes fair and reasonable is that the clients are given ample warning that the expenses are part of the legal services rendered by your firm.

The exact terminology that defines fair and reasonable may vary by jurisdiction. For example, the Law Society of Ontario describes a number of factors that must be accounted for when passing on disbursement costs to clients in Ontario. These factors include, but are not limited to each of the following:

• Time and effort spent on clerical tasks for a business entity
• Any additional skills or services necessary to complete the tasks
• Circumstances that can result in delayed payments or lost retainers
• Any established agreements between legal professionals and their clients
• A client’s consent to receive disbursement fees

Some jurisdictions demand multiple disbursements

How disbursed expenses are deemed fair and reasonable is similar across many jurisdictions. The most important requirement is that clients be made aware of what disbursement costs will be charged to them, and why.

In some jurisdictions, your team may incur multiple fees for individual clerical duties. For example, a voluntary dissolution of an entity in British Columbia requires a fee for both the filing of the resolution to dissolve the entity, as well as a fee for an affidavit. A dissolution cannot proceed without the payment of both fees to the regulators.

In this scenario, it’s imperative to inform clients about the dual fees to complete the dissolution. Only with their knowledge and consent can the filing proceed and the cost pass onto the client.

Disbursement fees option #1: individual filings

Now, there are two main ways to manage disbursed fees that you pass onto clients. The first option is through individual receipts and invoices. This is a traditional method often used by many legal professionals. It does, however, carry significant risks and inefficiencies.

For one thing, you need documents for each expense. A disbursed cost is only fair and reasonable if the client knows what costs are passed onto them. Suppose regulators have charged your firm multiple fees to complete one clerical task for a client. You need the proper documentation for all those records.

Each record must be filed and organized within your office storage space. The risk with this approach is that there’s always the possibility a record could be lost or misplaced. It also carries significant costs for your firm that you can’t pass onto clients. More records require more storage space, and a single five-drawer filing cabinet costs up to $2,000 in most offices. If you’re storing records for many different clients, you need a lot of filing cabinets to organize the documents. Are all those storage costs really worth it?

Additionally, sorting through each of those records takes up precious time for your legal team. Clients may be unhappy paying for filing expenses and then additionally paying for the time spent by your team to sort and organize the records for those expenses. Unhappy clients risk churning away from the firm, putting a dent in opportunities for repeat business.

Disbursement fees option #2: entity management software

The second option is to eliminate the need for paper records, multiple invoices, and expensive office storage space. How do you do that? You use entity management software.

Entity management software is cloud-based technology. It includes built-in professional scanners that allow your team to upload all receipts for expenses, filings, and other documents into the cloud. Entity management technology can also support your accounting managers and how they use software. You can use your entity management platform’s billing component to track expenses and assign the appropriate disbursement costs to clients as needed.

This means there’s even less need for expensive office storage space. You don’t need to maintain binders and filing cabinets full of paper documents that just take up space. Automatically, you’re saving money while also passing on the appropriate expenses to clients as part of your billable hours.

Not only is this a more cost-effective workflow; you save valuable working time for your legal team. Everything is digitized so that you can sort, tag, and organize documents in minutes instead of hours or days. The platform’s advanced search parameters allow you to instantly pull up any records in question. You can avoid charging clients additional fees for time spent organizing clerical records, improving client satisfaction rates and repeat business opportunities.

Don’t miss out on the modern approach to legal entity management. Join the MinuteBox revolution, become more efficient, and ensure your clients get the greatest value from your professional legal services.

Registering or incorporating a business is what makes the entity a legally recognized operation. It’s a process that’s legally mandated for companies that earn a certain amount of revenue in any fiscal year. Additionally, there are many business benefits to registering or incorporating your entity with the appropriate regulators.

As legal or tax professionals, registering one corporate entity is fairly straightforward. What happens if you have to register multiple entities and subsidiaries across various jurisdictions? Your team must compile corporate income records, balance sheets, business expenses, shareholder transactions, and other documentation. All these records must be collected from different entities and subsidiaries under the corporate umbrella, which is a taxing affair in itself.

There are two primary ways that corporate registrations can be filed. The first is in the traditional sense, utilizing paper records and in-person visits to tax registrars to complete the filings. The second is through e-filing. We’re going to focus on the second option in this piece.

Why e-file in the first place?

Unlike the traditional workflow, e-filing eliminates the task of compiling binders of physical records from various entities. You don’t have to go visit a government office to complete your registration. All this work can be done online.

So what are the main benefits of e-filing in the first place? In no prioritized order, here are some of the main advantages of e-filing corporate registrations:

• Save valuable working time
• Eliminate any and all duplicate records
• Reduce the likelihood of clerical errors
• Prompt notifications and updates
• Electronic delivery confirmations
• Confidentiality
• Peace of mind

How do entities e-file their corporate registrations?

Each business entity is entitled to e-file their business registration and digitize minute book records. A business registration is legally mandated wherever an entity registers its corporate headquarters. As a result, the entity must abide by jurisdictional law to remain compliant.

While the process of registering and e-filing with government registries is similar by jurisdiction, there are specific workflows that tax, accounting, or legal professionals must follow. For example, the province of Ontario has created a digitized process for entities to follow when registering within provincial jurisdictions.

The challenge with this approach is that there are a lot of forms and steps included as part of the process. Granted, it is more convenient than compiling records of physical binders and carrying them down to a government registration office. However, it’s still a very outdated digital workflow in the year 2023. E-filing can and should be more simplified.

Use entity management software to streamline e-filing

Here’s where things get a little easier. Instead of registering on government web portals and undergoing multilayered sequences in the filing, you can use entity management software to streamline the entire workflow. Suddenly, the whole process can be completed with a few simple steps, and it can all be finished in a matter of minutes.

When you have an entity management platform, simply log into your account and select the option to file your incorporation with the federal or provincial government. Input the proper credentials and hit submit. The filing is automatically registered with the government, and you can avoid all those unnecessary sequences to complete the registration process.

Not convinced yet? Here are some of the main benefits of e-filing with entity management software and simplifying your workflow:

• Speed and precision → spend less time filing and more time on important business
• Security → the platform is protected by biometric and hardware key authentication
• Digitized archive → all completed records are accessible with the click of a button
• No misplaced records → every document is safely secured within the cloud

Ready to e-file your own corporate records? In need of an entity management platform to simplify the whole process? Join the MinuteBox revolution by contacting our team of professionals and create an account that helps you modernize your corporate registrations backed by advanced cloud-based security parameters.