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SOC 2 Audited / ISO 27001

Entity Management for Pension Funds & Institutional Investors

Manage complex investment structures, regulatory compliance and corporate governance across your global portfolio. MinuteBox gives pension funds, asset managers and institutional investors complete visibility and control.

  • Centralized records for subsidiaries, funds and portfolio companies
  • Track ownership structures across asset classes and jurisdictions
  • Audit-ready documentation for regulators and stakeholders
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Portfolio & Subsidiary Management

Complete Visibility Across Your Investment Portfolio

Manage hundreds of subsidiaries, fund vehicles and portfolio companies in a single platform. Whether you are a pension plan, asset manager or investment manager, track ownership structures across private equity, real estate, infrastructure and other asset classes with real-time visibility.
  • Centralized records for all investment vehicles and subsidiaries
  • Dynamic org charts showing ownership and control
  • Track directors, officers and signing authorities
Investment Structures

Manage Complex Fund and LP Structures

Track LP commitments, co-investment vehicles and fund structures across your portfolio. Manage partnership agreements, capital calls and ownership changes with complete audit trails.
  • Track LP/GP structures and fund vehicles
  • Manage co-investment and joint venture entities
  • Cap tables and ownership tracking across investments
Regulatory Compliance

Meet Regulatory and Fiduciary Obligations

Stay compliant with pension regulators, OSFI requirements and securities filings across all jurisdictions. Compliance calendars and automated reminders ensure nothing falls through the cracks.
  • Compliance calendars with automated reminders
  • Multi-jurisdiction filing tracking
  • Complete audit trails for regulatory examinations
Board Portal & Governance

Efficient Governance Across Your Organization

Run efficient board and committee meetings with secure board portals designed for institutional investors. Manage agendas, distribute materials and capture resolutions with full audit trails.
  • Secure board portals for directors and trustees
  • Agenda builders and board book assembly
  • Director questionnaires and conflict tracking
Reporting & Stakeholder Communication

Reports for Beneficiaries and Regulators

Generate comprehensive reports on portfolio structure, ownership and compliance status. Provide stakeholders with clear visibility into investment holdings while maintaining accuracy and regulatory compliance.
  • Portfolio structure and ownership reports
  • Compliance status dashboards
  • Export to Word, Excel and PDF
Enterprise Ready

Security Built for Institutional Investors

MinuteBox meets the rigorous security and compliance requirements of pension funds and institutional investors with enterprise-grade infrastructure trusted by leading Canadian pension plans.
  • SSO and MFA authentication
  • Role-based access and ethical walls
  • User acceptance testing environments
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