We are here for you.

The global community has entered unprecedented times. As things continue to change quickly, individuals, companies and governments the world over are working together to respond to the global health crisis. Our hearts and thoughts are focused on all those affected and impacted. We continue to monitor this situation closely and we are responding rapidly to the best available information.

We are writing to update our community on our ability to serve existing and new customers, to provide an update on our response plan and to offer assistance to legal professionals in this time of uncertainty.

MinuteBox business continuity plan

We continue to monitor this global situation closely. As part of our security protocols, MinuteBox has documented and exhaustive service organization controls that are designed specifically to ensure business and operational continuity in times like this. We regularly test our controls and have designed our systems for immediate and uninterrupted response in even the most unexpected circumstances. Our most important updates follow:

Beginning March 1, 2020, we took immediate steps to implement our business continuity plans. This includes the following mandates:

• Immediately implementing our remote work policies throughout the organization
• Immediately switching all non-essential in-person meetings to teleconference
• Immediately suspending all non-essential travel
• Additional reviews, checks and dry-runs on all disaster recovery policies
• Additional mandatory review by all employees of our information security and disaster recovery policies. This is in addition to our regular reviews and training.

All MinuteBox personnel have switched to remote work. The safety of our colleagues is of paramount importance. MinuteBox has always maintained the infrastructure for remote work, with many of our colleagues already choosing to work from home or other secure remote locations. We are already well-experienced at remote work and have instituted this policy for all members of our team. There has been no work disruption as a result.

Assistance to existing clients

MinuteBox remains functioning at its usual capacity. We have had no disruption to our services or platform and we do not anticipate any change whatsoever. We understand these tough times present unprecedented change and unknowns for your firm, company or organization. We are here to support you.

If you require any additional training, support or platform assistance, we are here to support you.

If you require any assistance or relief on billing, fees or accounts, we are here to support you.

Our customer support teams remain open at our usual 24/7 availability that you have already come to love. Whether you wish to contact us by phone, email or chat, we are here to support you.

Assistance to the legal community

The global legal community has been greatly impacted by the global health crisis. We are all part of the same family and we are here to support you.

If you are a member of the global legal community and require remote access to your corporate legal records or entity management we are here to support you. For legal professionals in need of a cloud-based entity management platform to continue to service your clients our team will provide you immediate access to our entity management platform until June 1, 2020 at no charge. We will work with you to ensure you are able to serve your clients and have uninterrupted continuity to your practice.

If you are a member of the global legal community and you are already using an on-premises legal entity management platform such as FastCo, Enact or Emergent and require cloud or remote access to your corporate records we are here to support you. Our team will be by your side to assist in a free and instant cloud migration. You will be able to use the MinuteBox platform until June 1, 2020 at no charge. We will work with you to ensure you are able to serve your clients and have uninterrupted continuity to your practice.

For larger firms with enterprise needs and very large existing on-premises databases, rest-assured, we are here to support you. Our team can instantly migrate most existing corporate records databases to our cloud service. Our security systems are designed with enterprise in mind and will keep your mind at ease. Detailed information about our industry leading legal cloud security is available on our security page and in our security white paper.

We are experiencing tremendous increases in new client requests and rest-assured our systems are strong and our teams are available to assist. If there are any changes to our service availability or continuity plans our customers will be advised immediately.

For those that need to contact us during these times, you can reach us by phone at + 1-833-4-MNTBOX (+1-833-466-8269) or by email at info@minutebox.com. Please note that in our efforts to do our part and self-isolate, we have temporarily closed our downtown Toronto, North York and St. Catharines offices until further notice. We are also aware of disruptions to Canada Post registered mail and parcel delivery. Accordingly, we request that any letters that might ordinarily be sent by regular mail or courier instead be sent by email to info@minutebox.com. If you must send mail or a parcel by post please send to the following address until further notice:

MinuteBox Inc
262-1136 Centre Street
Thornhill ON L4J 3M8

In summary, we want you to know the following:

• Our business operations remain strong and uninterrupted
• We are very well prepared to overcome any further uncertainty
• We are dedicated to serving our existing clients. Those with any needs whatsoever may contact our team directly
• We are dedicated to serving the global legal community. Those with any needs whatsoever may contact our team directly

To all members of the global legal community, know that we are here to support you. Our team is standing by to provide free training, onboarding and services through these tough times. We know our community is strong, resilient and that we will persevere. These are exceptional times but together we can do exceptional things and overcome anything.

Yours truly,
The MinuteBox team

FAQ

Is MinuteBox experiencing any service disruptions due to the global health crisis?

MinuteBox is not experiencing any service disruptions. Our team has fully implemented our business continuity plan in response to the global health crisis and we are operating as usual. More than ever, our team is here and dedicated to helping you.

How can I access my FastCo Do Process corporate records from home?

MinuteBox is providing users of FastCo and any other on-premises corporate records and entity management database free access to our cloud platform during the global health crisis to ensure your law practice or corporate law organization can continue to operate. Please contact us and a team member will provide concierge assistance to get you setup. We have team members working around the clock to assist in your business continuity plans. Rest assured, once the crisis is over you may return to using FastCo or stay with MinuteBox.

How can I access my Emergent entity management records remotely?

MinuteBox is providing users of Emergent and any other on-premises corporate records and entity management database free access to our cloud platform during the global health crisis to ensure your law practice or corporate law organization can continue to operate. Please contact us and a team member will provide concierge assistance to get you setup. We have team members working around the clock to assist in your business continuity plans. Rest assured, once the crisis is over you may return to using Emergent or stay with MinuteBox.

I need to migrate to a cloud based entity management platform urgently as my legal office is currently closing due to the global health crisis.

We are here to help. Our team members are working around the clock to provide immediate support to lawyers and legal professionals all over the world that require continuous and remote access to corporate records and entity management software. Please contact us and a team member will immediately assist in implementing our service so you can continue to operate your practice without disruption.